Hierarchal Structure

Event coordinator: The events coordinator sits at the very top of the hierarchy; therefore they have the highest level of authority and are responsible for managing all staff members below them. It is their role to coordinate the detailed work required in order to ensure the event runs smoothly and according to plan. They work in the public, private and not-for-profit sectors and can work for event management companies, in-house for an organisation or freelance. Coordinators may manage events such as festivals, conferences and promotions. The role of event organiser is usually hands-on and often involves working as part of a team. Event organisers must be able to complete a wide range of activities requiring clear communication, excellent organisational skills and attention to detail. They must work well under pressure, ensuring the smooth and efficient running of an event.

Event Organiser: responsible for a great deal of the important tasks, such as choosing the location, organising transportation, catering and the finance side e.g.budgets. They need a set of skills including good verbal and written communication and the ability to keep calm under pressure. 

Event Manager:  responsible for all team members and there to help their employees if they need it or have any problems. 

Event Assistant Manager: Assists the Manager with any jobs or errands that need carrying out. They may also make phone calls to people who can help advise or help with research. On some occasions they may be responsible for the crew, if for example the manager is busy, the assistant will tell the crew what their job is.

Artistic director: hires the directors and designers which is a big job because they must have confidence that the people they employ will achieve high standard results. They produce the initial brief for all departments involved in the events management process. They need good communication to contact their team. 

Ticket sales manager:  responsible for all ticket related issues, including designing the tickets, printing, data entry, organisation of the tickets and much more. They have to promote the event and believe in it in order to make a sale.  

Catering Management: The catering manager is in charge of hospitality and ensuring guests are treated well during the event. 

Lighting Operator: The Lighting Operator is involved in all rehearsals and plotting sessions. Sometimes they write their own cues and operate the lighting desk on the night of the performance. They can sometimes be responsible for setting up and shutting down equipment at the start / end of the show. 

Sound operator: Like the Lighting operator, the sound operator operates the sound desk (Mac – Qlab) on the night of the performances. 

Director: has overall control of the production, liaising with the designers to create the style and concepts necessary to the production. Directors are responsible for the entire cast and working with them. 

Production Manager: Overall control of the staff ensuring they are trained in a safe working environment. They set up the Risk Assessment, liaise with directors and designers over budgets and designing deadlines and oversee all ordering of materials.          

            Stage Manager (SM): Has overall responsibility for the stage management team and watch the rehearsals and                   run the technical rehearsals with the production manager. The stage manager is in charge of the safe storage and return                of props, sets, costumes and furniture.

Set Designer: creates the visual and stylistic elements of the sets, furniture and props. They will build a scale model of the set, produce a ground plan and drawings to help others to visualise the ideas in the design. They will also oversee the painting and building of sets.

            Props Master: In charge of all props within the budget and keeping them in a good condition. 

                 

            Lighting Designer:

The lighting designer creates the lighting settings for the whole event. They decide on the appropriate types of lights, positions for the lights, auxiliary equipment, effects and other specialist equipment.

           Front of House/Box Office Manager: Responsible for everything outside the auditorium, i.e. looking after                the audience. They sell / check tickets and sell programmes and refreshments. 

               

           Sound Designer: designs the overall sound for the production which may be bought, recorded or sourced. They               also choose the positions of the speakers and look after the auxiliary equipment and have to make sure the quality of                   sound is at a good standard in all situations.